Executive Assistant

JOB TITLE: Executive Assistant

POSITION: Full-Time/Contract to Permanent

Job Overview: The Executive Assistant role is best suited for a highly motivated self-starter who is energized at the thought of organizing and managing a music and media executive. The perfect candidate is a critical thinker who loves to solve problems, is detailed oriented, punctual and resourceful.

Duties and Responsibilities:

Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
Act as a liaison and provide support to the Head of A&R and Head of Execution
Arrange and handle all logistics for executive travel
Schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary.
Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects, designing and producing complex documents, reports, and presentations
Collecting and preparing information for meetings with staff and outside parties
Composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature.

Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style.
Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Anticipate CEO’s needs in advance of meetings, conferences, etc.
Other projects/duties as assigned for the overall benefit of the organization.

Requirements:

Must be 21 years or older
Must have a valid driver’s license, as some driving will be required.
Must be able do demonstrate 2-3 years of executive assistant or similar experience.
Must have a passion for music and the industry as well as content and live events.
Must have experience booking and managing travel for multiple people
Strong proficiency in computer software applications (Microsoft Word, PowerPoint, & Excel, etc.)
Strong critical thinking, problem solving, and general troubleshooting skills.
Detailed oriented, outgoing, punctual, accurate and confident.
Able to accommodate a dynamic schedule.
Experience with Adobe Suite and video editing software preferred.

Benefits:

Flexible schedule
Unlimited time-off
Mileage reimbursement
Hybrid work schedule

Work Location:

Downtown Los Angeles, CA
Relocation: No
Remote Option: No

Affective Music

Affective Music was born out of the philosophy, “music has the power to heal, change and set free, when this happens it is what we call ‘affective music;” the music in which we believe. An evolution of 360 Artist Management, a music servicing company launched in 2019. As the company began to grow, we felt the need to rebrand with a name that was all encompassing of the services we offer thus Affective Music. We currently work with GRAMMY® nominated singers Jamison Ross and Mykal Kilgore.

Produced By 360

PRODUCED BY 360 is a live event and entertainment agency dedicated to creating unique and engaging experiences and content that attract audiences, excite fans, and foster connection. With a focus on innovation, we develop creative solutions for a wide range of projects, from large-scale events, festivals, and experiential activations to music videos, commercials and short-form content.

Affective Music& 360 Total Solutions are equal opportunity employers encouraging diversity in the workplace. All qualified applicants will be considered for employment without attention to race, gender, age, religion, national origin, sexual orientation, disability or veteran status, or any other status or characteristic protected by law.

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